Timothy Mwangi

I help founders and product teams protect their time and execute faster through clean operations and dependable support.

As an Executive Assistant and Virtual Assistant, I take care of inbox control, calendar management, product operations, community engagement, and workflow automation, so you can focus on what matters most.

Email LinkedIn Phone Nairobi, Kenya · Remote
Timothy Mwangi - Executive Assistant

What You Get

  • More time back: Through inbox triage, calendar control, and priority management.
  • Better execution: Clear task ownership, realistic timelines, and consistent follow-ups.
  • Cleaner communication: Faster decision-making with organized updates and meeting prep.
  • Scalable systems: SOPs, templates, and light automation that reduce manual work.
  • Engaged communities: Accountability structures and engagement systems that improve retention.

Track Record

  • Supported 200+ users with structured issue resolution and clear documentation.
  • Built workflow automations that reduced manual tasks by 40% using Zapier and AI tools.
  • Improved program operations and onboarding efficiency by approximately 15%.
  • Managed community engagement supporting the successful graduation of 27 learners in a cohort program.

Professional Experience

Product Development & Curriculum Specialist

Teckid Kenya · Jul 2023 – Present
  • Contribute to product development initiatives and iterate on features based on market research and user needs.
  • Teach coding fundamentals to children through structured introductory programming courses.
  • Build and develop project-based curriculum that enhances learning outcomes and engagement.
  • Bridge user insights with the product team to improve platform usability and educational effectiveness.

Executive Assistant to Global Head of Partnerships

Latitude59 · Oct 2025 – Present
  • Accelerate partnership deal closures through improved structure, systematic follow-ups, and progress tracking.
  • Track all partnership stages to ensure partner satisfaction and drive retention strategies.
  • Contribute to the company's expansion into Africa by coordinating regional partnership opportunities.
  • Manage executive scheduling, communications, and documentation for global stakeholder relationships.

Executive Virtual Assistant (Freelance)

Startup Founders and CEOs · Jul 2024 – Present
  • Protected founder focus time through calendar control, inbox triage, and systematic follow-ups.
  • Automated repetitive workflows using AI tools and Zapier, reducing manual tasks by up to 40%.
  • Supported product operations and coordinated communication across teams and stakeholders.

Operations Specialist

Startinev · Feb 2025 – Oct 2025
  • Created and managed partner events, representing the organization at key industry gatherings.
  • Served as the first point of contact for project coordination, ensuring all initiatives ran smoothly.
  • Ensured all project deliverables were met on time through proactive communication and follow-up systems.
  • Coordinated between multiple stakeholders to maintain project alignment and operational efficiency.

Assistant Program Manager

Startup Garage Africa · May 2025 – Sep 2025
  • Managed Cohort 1 with 70+ participants, acting as the communication bridge between learners and trainers.
  • Prepared all learning materials and maintained organized data systems for easy reporting and analysis.
  • Ensured seamless class operations through proactive follow-ups and issue resolution.
  • Tracked learner progress and improved accountability through structured check-ins and engagement systems.

Pathway Chatroom Ambassador

ALX Africa · Oct 2024 – Jul 2025
  • Managed community engagement and accountability, supporting the successful graduation of 27 learners.
  • Built community engagement frameworks that were adopted by subsequent cohorts.

Assistant Event Manager

Code Africa Conference 2025 · Project Role
  • Supported conference planning, logistics coordination, and stakeholder communications.

Core Competencies

Strategic skills that deliver measurable results for founders, product teams, and global organizations.

Executive Support & Business Operations

Strategic calendar management, inbox optimization, and executive communication that accelerates decision-making.

Strategic Calendar Management Executive Communication Inbox Zero Systems Meeting Facilitation Cross-timezone Coordination Executive Reporting

Product Operations & Management

End-to-end product support from roadmap planning to launch coordination and user feedback integration.

Product Roadmap Support Sprint Planning & Coordination User Feedback Analysis Release Management Product Documentation Stakeholder Alignment

Partnership & Deal Operations

Systematic deal tracking, follow-up automation, and relationship management that accelerates closures.

Deal Pipeline Management Partnership Tracking Follow-up Automation Relationship Management Partner Satisfaction Regional Expansion Support

Community & Program Management

Data-driven engagement strategies that improve participation rates, retention, and program completion.

Cohort Management Engagement Analytics Accountability Frameworks Member Retention Communication Strategies Program Reporting

Process Automation & Efficiency

Workflow automation and system optimization that reduces manual work and eliminates bottlenecks.

Workflow Automation (Zapier) AI Tool Integration Process Documentation SOP Development Efficiency Optimization Template Systems

Technical & Digital Proficiency

Strong technical fluency enabling seamless collaboration with engineering teams and product development.

Google Workspace (Expert) Project Management Tools CRM Systems Data Analysis & Reporting Curriculum Development Technical Documentation

Case Studies

Real impact across partnership operations, curriculum development, and event management.

Partnership Operations: Faster Deal Closures

For a global partnerships executive, I implemented systematic tracking across all deal stages, created automated follow-up sequences, and built partner satisfaction checkpoints that reduced time-to-close and improved retention rates.

Outcome: Accelerated deal closures through improved structure and systematic follow-ups.

Curriculum Development: Project-Based Learning

Developed and refined project-based coding curriculum for young learners, incorporating user feedback from 200+ students to create engaging, hands-on learning experiences that improved educational outcomes and platform engagement.

Outcome: Enhanced learning effectiveness through iterative curriculum development and feedback integration.

Event Management: Partner Engagement

Created and managed multiple partner events from concept to execution, serving as organizational representative while coordinating all deliverables, ensuring seamless operations, and maintaining strong partner relationships.

Outcome: Successful event delivery with all stakeholder deliverables met on schedule.

Education & Training

Let's Work Together

If you need an Executive Assistant or Virtual Assistant who can support product operations, manage communities, and keep execution tight, book a discovery call and I'll show you how I can support your workflow immediately.